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DATA CAPTURE AND FORMS CAPTURE SERVICES |
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Data Capture Services helping companies financially Pearl Scan Solutions have been providing state of the art data capture and forms capture services to organisations throughout the UK for years. It has been helpful to those....
Organisations still throwing cash away during recession Even though the media is kicking up a huge fuss about the recession and how it is affecting organisations throughout the UK, it seems many companies are failing to recognise areas of the business in which they are wasting large quantities of cash. OCR Conversion - A useful business tool Optical Character Recognition (OCR) is now being used more frequently by businesses looking to reduce the time spent on data entry.
Data Capture Helping to process company data Today’s methods of data capture give industries powerful capabilities when dealing with forms which have been completed by clients or customers. It is no wonder that hundreds of organisations are now turning to data....
Companies not aware of the legality of scanned documents It seems many office staff are still under the impression that all hard copy documents must be kept for legal reasons. Many offices are now in the process of digitising files but staff still believe that the originals must be kept.... ..... Click here to read more industry related articles
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Pearl Scan Solutions provides state of the art Data Capture and Forms Capture Services to organisations and businesses throughout the UK who want to streamline their data management.
By using data capture it allows you to electronically control, edit and analyse your results data which is extracted from your hard copy documents with the aid of our specialist data scanning and capture services.
Pearl Scan achieved our ISO 9001:2000 accreditation and have completed many highly confidential, large data capture and form scanning projects over the years for
clients in both the public and private sector. These range from Medical organisations, Universities and Police departments to Market Research and Construction firms.
Our document scanning and data capture services offer a quick and efficient method of extracting data from forms then efficiently converting this into electronic format. This eliminates the time consuming data entry process and can also save your office thousands of pounds per year on data processing, printing and filing!
Many Universities, Colleges and Hospitals in the UK have already benefited greatly from our data capture, data scanning and OCR conversion services for their enrolment and registration forms.
This process accurately captures the field details
from the forms, then processes it into our data scanning systems, we then convert this data into
your preferred electronic format.
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 Data capture |
Data Capture for Forms
There are many useful situations where a data capture solution is ideally used. The following forms are often captured and converted for detailed data analysis:
- Surveys and Questionnaires
- Customer application forms
- Student enrolment forms
- Health services using data from patient records
- Building maintenance records and health and safety files
- Multiple choice question papers
- Staff timesheets
The Data Capture process
Forms are collected from your office by our driver and returned to our head scanning bureau.
Before this collection is scheduled, a data protection and confidentiality agreement is usually agreed which ensures the long term safety of your data and all documents involved in the scanning process.
All documents are always scanned in at high resolution and with our quality control checks we can usually offer a 99.95% accuracy rate when electronically converting this data.
This offers an excellent accuracy rate and is proven to be much more reliable than manual staff data entry. Our quality control staff will also double check these results afterwards to ensure their accuracy.
Data Capture Recognition Software
Our software captures this data using three different forms of recognition:
- OCR (Optical Character Recognition) conversion for typed text
- ICR (Intelligent Character Recognition) this is a more advanced version of OCR which detects different fonts while scanning
- OMR (Optical Markup Recognition) which can recognise written handwriting and convert this to editable text.
Once all this data is scanned, our experienced quality control staff will run checks to ensure that the data that has been captured is the same as the data which appears on the original document.
These documents are later indexed to your preference and the scanned form data can also be converted to any preferred format such as MS Excel, MS Access, Word or CSV which automatically gives you a database of the information taken from the documents.
The output files are delivered back to you on CD/DVD and the original documents can either
be stored with us or returned to you. Projects can range in terms of time, with low
volume data capture projects normally completed within 48 hours. This applies
to projects with up to approximately 10,000 forms.
Benefits of a Data Capture Service
By having your forms available electronically it enables staff to use the information for analysis reports and transfer the data into records and statistics. There are numerous other advantages that come with using data capture for forms:
- Have electronically text searchable documents that were previously hard copies kept in filing cabinets
- Reports and charts can be produced from all of the statistics that are captured
- Help the environment by reducing paper flow in the office
- Remote access is available to all scanned documents
- Reduce document storage units by managing incoming documents electronically
The idea is to use this powerful tool to streamline your document management and free up more time for more important things in the office. Our experienced scanning staff will advise you which areas of your business can benefit the most and how this can help reduce your overall running costs. We have offices in both Manchester & near London.
For enquiries or further information on data capture, forms capture or document management services call Pearl Scan Solutions on
0161 832 7991 or email us sales@pearl-scan.co.uk for a quotation.
Pearl Scan Solutions Ltd
Manchester office: 48 Lord Street, Manchester M3 1HN
London Office: 28 Lynton Road, Chesham, London, HP5 2BI
Document Scanning : Document Management : Data Capture : Electronic Archiving : Form Scanning Services : OCR Conversion : Microfilm Scanning : Microfiche Scanning : Drawing Scanning : Microsoft Sharepoint : Document Imaging : Scanning Industry Solutions
