ADVANTAGES OF SCANNING AND ARCHIVING

How can scanning and archiving help you?

Instant access
To all scanned documents such as purchase invoices, client files or purchase orders using a straight forward text search engine. You can have any of your documents at your fingertips in seconds, no more searching through paper files

Secure and shared access
Office files can be shared on a network between relevant staff with levels of security assigned. Documents can be accessed from anywhere in the building and even off-site using our secure online document hosting service

Data protection
By legal requirement invoices need to be kept for up to 12 years, if these are stored electronically this law is obeyed without fears of potential damage to documents such as fire, flooding or misplaced documents. Other documents also have required and once these are backed up they can be copied multiple times and stored in different locations.

Up to date record management
Storing all paper documents is becoming an old method and can be unsafe for record management. It is easy to misplace or damage documents, this is not a worry if they are stored on CD or on a network.

Help the environment
By reducing your paper flow it will help reduce your carbon footprint and help the environment. By finding ways to reduce paper it reduces the risk to rainforests.

Additional features of electronically archived documents

• Electronic date stamping
• Online document hosting
• Indexing
• Contacts information folder
• Add notes to files
• Web links to relevant information
• Generate reports