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FORMS DATA CAPTURE |
DOCUMENT CONVERSION |
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Data Capture Services helping companies financially Pearl Scan Solutions have been providing state of the art data capture and forms capture services to organisations throughout the UK for years. It has been helpful to those... Posted 24/09/08 Optical Character Recognition (OCR) is now being used more frequently by businesses looking to reduce the time spent on data entry. ..... |
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Once a document is scanned in, document conversion is used to convert into a suitable electronic format which can be used on different computers. By having these electronically archived it ensures greater portability and distribution. There are numerous electronic formats which the documents can be converted into.
Document Conversion to PDF
Scanned documents are often converted to Adobe PDF format which has become the most widely used format for distributing documents within organisations.
As most organisations use this portable format it is user friendly to send files via email or other electronic formats. Once the document is originally scanned in, it is simply saved as a PDF format which can hold a series of files and documents together in one single file.
PDF Searchable
When a document is being scanned it can be scanned as normal crisp image or it can be scanned using OCR Conversion (Optical Character 
Recognition) which enables the text in the document to be fully text searchable. This involves the use of advanced data capture software to translate the text on the image into computer-editable text with an application that reads the text on each page.
All documents scanned using OCR technology will become text searchable and editable which means you can locate any phrase or keyword inside the electronic documents. This enables instant viewing of any required documents and greater convenience over regular document conversion.
Other file formats
Apart from the popular PDF format many other file formats are used when converting hard copy documents into electronic files. We can convert documents to any preference such as JPEG, TIFF, MS Word, MS Excel and many more popular file formats, it really does depend on what you are using the documents for and how accessible you need them to be.
For any enquiries or further information on document conversion or OCR conversion services call us on 0161 832 7991.
Pearl Scan Solutions Ltd
Manchester office: 48 Lord Street, Manchester M3 1HN
London Office: 28 Lynton Road, Chesham, London, HP5 2BI
Document Scanning : Document Management : Data Capture : Electronic Archiving : OCR Conversion : Microfilm Scanning : Microfiche Scanning : Drawing Scanning : Microsoft Sharepoint : Document Imaging : Scanning Industry Solutions
