Document Scanning : Document Scanning Manchester : London : Birmingham : Liverpool : Newcastle : Leeds : Data Capture Service

With office processes changing all the time it makes sense to have all documents available in electronic format. This protects any documentation from potential loss or disasters such as fire and flooding. Document scanning ensures the safety of your data and speeds up many processes in the office, reducing time wasted on processing, searching, copying, posting and faxing documentation.

More organisations are implementing a document scanning process to ensure their working environment is much more organised, efficient and cost effective.

The Document Scanning process

The process to having documents scanned into electronic format is very straight forward:

• Documents are collected from your address by our driver

• The are brought into our scanning bureau where our experienced scanning staff will have the documents separated and scanned exactly to your requirements

• The electronic files are indexed in which ever order you specify, for example by date, reference number or client name

• The documents are returned to you on CD's or hosted securely online whichever way you prefer

There are many benefits to having your documents scanned and electronically archived. Some of these include:

Main benefits of document scanning:

• Free up storage space and get rid of filing cabinets
  

• Access any document within seconds using a simple text search

• Distribute documents between departments for sharing and authorisation

• No need to post, fax, copy documents if they are available electronically

• Documents can be posted online securely for customers or off-site viewing

Document scanning can apply to many formats of document, from A4 to A0 large plan drawings. Any size shape or volume of documents can be scanned and converted into cost effective, electronic based files.

Outsourcing or in-house document scanning?

It is possible that you may be able to manage your entire document scanning in-house; we can provide the perfect solutions, costs, purchases and type of system you can integrate into your workflow to keep all of your documents managed within the office.

If you simply have a vast archive of documents that you require in electronic format then it could be a better idea to have this outsourced and have the data returned to you in a short space of time.

We also offer an ongoing document drip feeding process where documents are frequently sent to our bureau where they are scanned, indexed and hosted on a secure server or processed straight into your document management system.

Data protection

As one of the leading providers or document scanning in the UK Pearl Scan Solutions always maintains the highest quality when it comes to our document scanning services. With our ISO 9001:2000 accreditation all of our document scanning work is carefully audited by a third party.

All data is kept highly confidential throughout any project and a data protection agreement is signed before any work is undertaken. Our purpose built storage warehouse ensures all documents are kept highly secure.

For any enquiries or further information on data capture, forms capture or document scanning services in Manchester call us on 0161 832 7991. services