Form scanning is the process of electronically capturing forms which are usually completed by customers or clients. By having the results data available electronically, it allows staff to easily collect important information, gather statistics, produce reports and quickly review important data within the company.

Forms are often filled out by customers and clients, in most cases these will contain numerous different field types such as:

• Alphanumeric
  
• Tick and check boxes
  
• Open questions
  
• Multiple choice check boxes
  
• Written comments
  
• Bar codes
  
• Internal office codes and check areas

Form scanning is a way to really clean up your office, almost every office will store filing cabinets which contain documents. This filing system can work well if the documents are very minimal and there are only few filing cabinets in the company, but if there are files and boxes stored in numerous places for different purposes then it will significantly benefit the organisation as a whole if these documents are scanned and electronically archived.

Retrieving this data electronically can then be done in a matter of seconds on a computer and the space that is created by getting rid of the originally stored, hard copy documents can be used for more important purposes in the office.

Data today is very important and losing this data could be very costly and sometimes catastrophic to paper intensive organisations!

Advantages & Benefits of Form Scanning

Having these forms scanned offers many benefits and conveniences to administration staff whose time can be used for more important tasks rather than entering this data into a system straight from the forms every time they are returned. Form scanning services offer numerous other advantages such as:

• Documents can be distributed a lot easier electronically rather than physically
  

• Having text searchable documents means time is saved on manually searching through files and cabinets
  

• Document storage space is made available
  

• Shared access to documents can be enabled over a network
  

• Efficiency in the office is increased as physical file handling and filing is eliminated
  

• Document scanning helps the environment and reduces huge paper flow in the office
  

Data capture combined with form scanning

By using data capture along with form scanning it enables form fields to be scanned and captured by our 99.95% accurate systems which can then feed this data directly into a usable electronic format which staff can use to gather results, produce reports and gain a quick level of feedback from the data collected.

Scanning forms is a way of speeding up and eliminating the manual process which is what many organisations are always looking to do to boost profits while also reducing outgoing costs.

Call Pearl Scan on 0161 832 7991 for further assistance with your form scanning enquiries or try our free online quote.