Form & Survey
Data Capture
Cost Effective
Small to big projects
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Data Capture Solutions for Surveys, Forms and more!

Employee Satisfaction Survey’s

Data Capture of employee satisfaction survey’s for HR Departments.

Medical Forms & Survey’s

Data Capture of medical forms for Medical Practitioner and Research.

Marketing Research Survey’s

Data Capture of market research survey’s for marketing research.

Membership Forms & Subscriptions

Data Capture of Membership Subscriptions for magazines.

University and School Exam Scripts Capture

Data Capture of exam scripts for schools and Universities.

Charity Forms & Subscriptions forms

Data Capture of forms, subscriptions and questionnaires for charities.

Customer Satisfaction Survey’s

Data Capture of Customers Satisfaction forms and questionnaires.

Miscellaneous Forms and Survey’s

Data Capture of Miscellaneous Forms and Survey’s for any industry.

Business Card Scanning

Scanning and data capture of your business card to any digital format.

Fast, accurate and reliable data capture solutions to transform the way you collect information.

Pearl Scan’s data capture service can extract data from your documents using advanced document scanning software. So, if you have collected customer feedback surveys, medical research or application forms and you need the results quickly without human error mistakes, or you just have an office being overrun by invoices that need organising, data capture is the perfect solution to streamline your data collection.

Formats we can scan to

formats we scan

Like what we offer?

We seek to create long-term relationships built on results.

How our data capture process works

1. Consultation

By phone or email, we will work with you to understand your needs and tailor the service to suit you.

2. Collection

With our nationwide collection service we can collect your documents from anywhere in the UK.

3. Preparation

Once your forms are at our scanning bureau, they will be prepared for scanning with the removal of fasteners such as paper-clips and staples.

4. Scanning

Firstly, your forms will be scanned using our super fast, double feed detection document scanners.

6. Data Capture

We will then apply our data capture software to the scanned images. OCR for typed text, ICR for structured handwriting and OMR for marks in tick/check boxes.

7. Quality Checks

Quality checks will take place to ensure the data has been captured accurately.

7. Conversion

Your captured data will then be converted into your required format such as CVS, Excel, SPSS, XML etc.

8. Data Delivery

We can deliver your data by email, CD, DVD, USB or secure FTP.

9. Return of Originals

We offer three options for your original forms. They can either be returned to you, stored for a further period or disposed of via secure shredding and recycling.

Why choose us?


We have over a decade of experience providing scanning services for some of the most reputable companies in the UK including blue chip companies and organisations as well as small businesses and private individuals. Some of our past clients have included NHS, local government, Manchester Metropolitan University, The University of Manchester, Aviva, BBC, Sky, Metropolitan Police, Environment Agency and many more.

We operate from a custom built scanning bureau focussed on security, safety, confidentiality and scalability. The main building is monitored by Red Care security systems and has 24 hours internal and external CCTV. We are more than happy for you to come and visit our premises so we can show you how safe your documents are with us.

Our scanning bureau is fully equipped with state-of-the-art dedicated scanning hardware catering for a wide range of document types and sizes making us a one-stop service for your scanning and digital conversion cycle. We upgrade our scanners to keep in line with the latest scanning technology and ensure we are providing the best possible scanning service at all times.

We hold a number of ISO accreditations including: ISO 9001 (Quality Management System), ISO 27001 (Information Management System) and ISO 14001 (Environment Management System) and Member of PCI (Security Standards Council). We are also a member of: ICO. (Information Commissioner’s Office), Member of Information and Records Management Society, Investors In People and Member of The Skills Pledge.

We are backed up by external quality and security audits. Our operations have been audited and approved by many NHS, Local Authorities, Private blue chip companies and we pride ourselves on the high levels of quality and security we provide to each and every one of our clients.

We have the infrastructure to support small-to-large, quick-to-long term scanning projects and with a capacity to scan 10 million images per month. This scalability provides a great deal of flexibility with the services we offer meaning we can tailor all of our services to suit the needs of each client and we will always try our best to accommodate any request.